Overdue Invoice Short Escalation Request Email

When reminders aren't working, a short and direct escalation request signals you’re serious. Use this to set expectations and move the process forward.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, total {{Amount}}
Original due date {{DueDate}}
Firm new deadline {{DeadlineDate}} for payment or reply
Clear next step if ignored (like collections or legal)
Pay link {{PayLink}} and your contact

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} for {{Amount}} (due {{DueDate}}) remains unpaid after multiple reminders.

Please complete payment by {{DeadlineDate}} using {{PayLink}}, or reply with the confirmed payment date. If unpaid after this date, we’ll begin the next steps in our process.

Best,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If they reply with a date, restate and track it
If ignored, initiate escalation on the day after deadline
Avoid repetitive long messages—one concise nudge, then action
Don’t threaten consequences you aren’t ready for
Don’t delay next steps past the stated deadline

FAQ

If you've already sent several, a brief note is fine. The focus should be on payment and next steps.