Invoice Reminder Email Prior to Bank Processing Cutoff

Payments can get stuck if banks hit a processing cutoff. Use this checklist and template when your invoice is due just before a cutoff date to help clients pay on time.

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One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, and {{DueDate}}
Bank cutoff time/date mentioned
Clear pay link {{PayLink}}
Request confirmation when paid
Your contact info ({{YourName}}, {{Company}})

How to use

Copy/paste template

Hi {{Name}},

Friendly reminder that invoice #{{InvoiceNumber}} ({{Amount}}) is due {{DueDate}}.

To avoid bank processing delays, please pay via {{PayLink}} before the cutoff.

Let me know if you need anything else.

Thanks,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

Follow up same day if payment isn’t received.
Be precise: specify cutoff times and time zones.
Don’t assume wire payments post immediately.
Don’t forget to confirm after holiday weekends.

FAQ

It makes the email more action-oriented and signals that you understand AP realities. It helps trigger payment action.