Invoice Reminder Email for Multi-Department Delays

Invoices slip when “finance,” “procurement,” and “the requester” all point at each other. Use this to force ownership and get a concrete next date.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Due date {{DueDate}} and that the invoice is pending across teams
Ask: who is the single owner for payment scheduling?
Ask: what is the next action and target date?
Pay link {{PayLink}} and reply-by date {{ReplyByDate}}

How to use

Copy/paste template

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}.

It seems this is moving between teams. To close it out, can you confirm:
1) the single owner responsible for scheduling payment, and
2) the target date payment will be released?

If payment can be completed immediately, here’s the link: {{PayLink}}.

Please reply by {{ReplyByDate}}.

Thanks,
{{YourName}}
{{Company}}
{{Phone}}

Follow-up plan + common mistakes

If no reply in 48 hours, bump once asking only for the owner name
Call and ask AP: “Who schedules payment for this vendor?”
When they name an owner, ask for the release date the same day
Don’t chase three people at once; pick the owner and hold them to a date
Don’t accept “we’re checking” without a target date
If it drifts, set {{DeadlineDate}} and escalate

FAQ

Because no one owns the next action. Naming a single scheduling owner and a target date reduces the handoff loop.