Invoice Reminder Email for AP Portal Upload Required

When your invoice can’t be processed until a portal upload, automated reminders fail. Use this template to nudge AP or clients into completing the upload step, so payment isn’t delayed.

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$39

One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, and {{DueDate}}
Explicit request for AP portal upload action
Direct upload link or instructions (include where possible)
Reply-by date {{ReplyByDate}}
Contact or support option if extra help is needed

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} (amount {{Amount}}) due {{DueDate}} can’t be processed until uploaded to your AP portal.

Please upload or route to the correct department, and reply when it’s complete.

If it can be paid now, here’s the link: {{PayLink}}.

Thanks for confirming by {{ReplyByDate}}.

Regards,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If upload isn’t confirmed in 2 business days, call AP directly
Attach portal instructions every time to save back-and-forth
Don’t resend the invoice without re-stating the portal step
Don’t assume AP will check the PO or email for upload steps
Ask for confirmation message each time

FAQ

Without upload, the invoice won’t move through AP approval or payment, regardless of reminders.