Invoice Reminder Email During Holiday Shutdown

Holiday shutdowns can lead to overlooked invoices and payment delays. Send this friendly reminder to check on your payment status before clients close their offices.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice number and due date (clearly stated)
Amount due and pay link if enabled
Ask about their closure/payment cut-off date
Request for confirmation of scheduled payment
Contact options for urgent matters

How to use

Copy/paste template

Hi {{Name}},

As your office enters the holiday shutdown period, could you confirm the status of invoice #{{InvoiceNumber}} (due {{DueDate}}) for {{Amount}}?

If there’s a cut-off for payments this year, please advise so I can update our records. Here’s the pay link for convenience: {{PayLink}}.

Wishing you a smooth closeout and holiday break!

Best,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no reply, follow up one more time before the last office day
If told payment will happen after reopening, reply confirming the date
Don’t wait until their last open day to make first contact
Don’t use urgent or threatening language during this period—stay cordial
Keep your outgoing messages brief and highly actionable

FAQ

Finance teams triage outstanding items before closing for holidays. You protect your place in the payment queue and avoid being overlooked.