Firm Accounts Payable Payment Request Email

When routine AP nudges have failed, this firm payment request email for [InvoiceNumber] helps secure a true pay date or close the books. Use only when you’re ready for direct action.

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$39

One-time payment for a basic reminder pack.

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$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #[InvoiceNumber] and [Amount]
Strong, single ask for payment date or immediate payment
Deadline for reply
Direct pay link [PayLink]
Contact info for resolution

How to use

Copy/paste template

Hi [ClientName],

Following up on invoice #[InvoiceNumber] ([Amount], due [DueDate]). Please either pay now via [PayLink] or reply with the exact date payment will be processed.

A specific payment date is required for our records.

If you have questions or need a call, let me know.

Best,
[YourName]
[Company]

Follow-up plan + common mistakes

If AP replies with policy/details only, repeat your ask for the pay date
If no date confirmed by your set deadline, escalate
Don’t accept “processing” without a date
Don’t send repeated reminders—move to escalation as needed
Keep one thread, not separate chains

FAQ

You need decision-makers to commit to a date, not just acknowledge receipt.