AP Contact Change Warning for Overdue Payments

If unpaid and ignored, switching the AP contact or including senior finance signals urgency. Use this warning to document your next escalation step and trigger action.

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Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, due {{DueDate}}
Who you will add or switch to (name or role)
What will trigger the contact change: no payment or firm date
Pay link {{PayLink}}
Reply deadline {{ReplyByDate}}

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} for {{Amount}} remains unpaid after several follow-ups.

If we do not receive payment or a confirmed date by {{ReplyByDate}}, we’ll need to include [manager/AP name/finance director] on further communications to resolve the account.

For immediate payment: {{PayLink}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If you receive a date, pause the switch and confirm in writing
If ignored, add the new contact and resend
Do not bluff—add the contact promptly if your deadline passes
Avoid emotional or accusatory tone—be factual
Document when you change contacts for future reference

FAQ

Expanding visibility often breaks logjams, especially if original contacts are unresponsive or overwhelmed.