Advance Payment Request for Upcoming Project Invoice

If your terms require payment in advance for work to start, this template keeps your ask clear and businesslike. Use it to request an upfront payment with all details and a direct pay link included.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, due {{DueDate}} (advance payment)
Reason for advance (policy, milestone, etc.)
Project/deliverable start date tied to payment receipt
Direct pay link {{PayLink}} and reply deadline {{ReplyByDate}}
Single ask: pay now or confirm when it will be processed

How to use

Copy/paste template

Hi {{Name}},

This is a reminder that invoice #{{InvoiceNumber}} for {{Amount}} (due {{DueDate}}) is for advance payment before starting your project.

To keep the schedule, please complete payment at {{PayLink}}. If you’re processing internally, reply with the confirmation or expected date.

Please reply by {{ReplyByDate}} with an update.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no response by {{ReplyByDate}}, pause project prep and request pay-term confirmation
If pay date is promised, confirm in writing and don’t begin work until payment received
Don’t skip including project start as payment-dependent
Don’t send multiple reminders without consequence
Don’t complicate with non-payment-related questions in this message

FAQ

Reference your terms and explain work begins only after payment. Offer to discuss alternative milestones if needed.