Request Invoice Payment Deadline Extension Email

If a client asks for more time to pay, the way you reply sets expectations for all future deadlines. Use this template to keep the agreement crystal-clear and still hold for a new commitment.

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$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Original and new requested due date {{DueDate}}
Ask: confirm by reply this revised deadline applies
Direct pay link {{PayLink}} (if payment can be made)
State next steps if missed again

How to use

Copy/paste template

Hi {{Name}},

Regarding invoice #{{InvoiceNumber}} for {{Amount}}, we understand you’re requesting an extension.

We’ll pause further reminder emails until the new deadline {{DueDate}}. Please reply to confirm you’ll release payment by that date or use this link if ready now: {{PayLink}}.

If payment is missed, our standard escalation process will resume.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

Confirm all deadline changes by email—for your records
If the new date passes, escalate rather than reset again
Do not accept vague promises—ask for direct dates
Log extensions for future reference in your AR system
Avoid repeated extensions without clear conditions

FAQ

Only if the client has a history of reliable payment. Otherwise, confirm in writing and state next steps.