Reminder Email for Invoice Approaching Grace Period End

When the grace period is about to end, a clear reminder helps prevent misunderstandings or late-fee disputes. Use this to nudge for payment or set the expectation for next steps.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}}, {{Amount}}, {{DueDate}}
• Notice of pending grace period end (and fee application)
• Encourage immediate payment via {{PayLink}}
• Request reply if paying later or disputing
• Explain the next step if payment is not received

How to use

Copy/paste template

Follow-up plan + common mistakes

• If you receive no payment or reply, apply the late fee and notify as per your policy.
• If they reply about delay, get the new pay date in writing.
• Don’t skip the grace period reminder if it is in your terms.
• Never apply fees without prior written notice.
• Avoid ambiguous deadlines—state the date the grace period ends.

FAQ

Related templates

• Late fee notice email template
• Late fee applied notice email
• Late fee reminder after missed payments
• Late fee soft notice email template
• Late fee policy reminder email