Payment Reminder: Approved Work, Invoice Pending

If your work is complete and approved but the formal invoice is delayed, a short reminder re-focuses AP on next steps. Use this when payment can be prepared before official invoicing.

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Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Reference to project, work, or deliverable completed
Status: client approval and invoice pending
Amount agreed on for payment, {{Amount}}
Expected invoice issuance and your payment link, {{PayLink}}
Request confirmation of payment scheduling date

How to use

Copy/paste template

Hi {{Name}},

The work for [ClientName] was approved and we are finalizing the invoice. To ensure timely payment, can you confirm if {{Amount}} can be scheduled for release?

Our pay link (for your reference): {{PayLink}}. Please reply with a planned payment date so we can align invoice submission.

Thanks,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If AP confirms, finalize and send the formal invoice same-day.
If they delay, clarify any internal approval steps blocking payment.
If no reply after two days, follow up by phone or escalate to the person who approved the work.
Do not send reminders before work is approved.
Don’t argue about timing—push for a scheduled date, not explanations.

FAQ

Only after work is clearly approved and you’re in the process of preparing the formal invoice—never before approval.