Payment Reminder Email Templates After Partial Payment

Partial payment is progress, but it can also become a stall tactic. Use these templates to confirm the remaining balance and lock a clear date for the remainder in writing.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and original amount {{Amount}}
• Acknowledge partial payment received (without arguing)
• Ask for the exact date the remainder will be paid
• Provide {{PayLink}} for the remaining balance
• Request confirmation by {{ReplyByDate}} and include {{Phone}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Send remainder follow-up the same day the partial payment posts
• If no reply in 24 hours, send a short bump asking for the exact date
• Call the next business day if they still avoid committing
• Set {{DeadlineDate}} if the remainder drifts without a date
• If deadlines are missed, move to escalation messaging

Best practices / common mistakes

• Do: get the remainder date in writing immediately
• Do: keep the tone neutral—partial payment is not the finish line
• Don’t: accept “we’ll send the rest soon” without a date
• Don’t: let the remainder become a new net term by default
• Do: confirm any plan as dates + amounts

FAQ

Related templates

• Partial payment request email template
• Payment plan request email
• Payment confirmation request email
• Final demand payment email deadline