Payment Deadline Extension Request Email Templates

If you can’t pay by the invoice deadline, request an extension early and clearly. Use this to negotiate more time while maintaining trust.

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$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Original due date {{DueDate}}
Requested new due date
Reason for extension (keep brief, optional)
Contact info for questions

How to use

Copy/paste template

Hi {{Name}},

I’m reaching out about invoice #{{InvoiceNumber}} for {{Amount}} due {{DueDate}}. Due to [brief reason, if any], I’m requesting an extension on the payment deadline.

Would it be possible to extend the deadline to [new due date]? Here’s the pay link: {{PayLink}}.

Please let me know if you need any supporting info.

Thank you for considering,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

Confirm any agreement in writing—don’t rely on calls alone
Don’t wait until after the deadline to request
If declined, reply with your alternative plan/offer
Don’t leave the client guessing about your payment status
Don’t ask for open-ended extensions—propose a firm new date

FAQ

It’s optional, but a brief honest reason often helps build trust and improves acceptance.