Overdue Invoice Final Date Demand Email

At the overdue stage, a clear, direct date demand email closes the door on excuses. Use this template to require a specific pay date or immediate payment, ensuring [InvoiceNumber] is resolved.

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When to use / when to send

Checklist / what to include

Invoice #[InvoiceNumber], total [Amount], due [DueDate]
One clear ask for an exact pay date or immediate payment
[PayLink] included in the body
Firm deadline for reply
Your phone/contact info for quick response

How to use

Copy/paste template

Hi [ClientName],

Invoice #[InvoiceNumber] for [Amount] was due [DueDate] and hasn’t been paid.

Please send payment via [PayLink] or reply with the exact date payment will be made.

We need a confirmed date or payment by end of day to keep service active.

Let me know if there’s any issue.

Best,
[YourName]
[Company]

Follow-up plan + common mistakes

If no reply by your deadline, escalate as planned
If they reply with a range or vague answer, request the exact date again
Don’t send multiple demands—send one, then act
Don’t change your expectations after sending this email
Always confirm a scheduled date in writing

FAQ

Ask again directly for the exact pay date. Avoid extended side conversations until a date is confirmed.