New AP Contact Introduction Email Template

Introduce yourself to a new AP contact to clarify the payment process and keep invoice communication smooth. Use this template to establish a professional connection and avoid confusion.

When to use / when to send

Checklist / what to include

• Subject line: your name/company introduction
• Reference invoice #{{InvoiceNumber}} or vendor file
• Your preferred pay method and communication channel
• Clear best contact info (email, phone) for updates
• Brief outline of your payment process

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply, resend after 48 hours or call to confirm receipt
• If new documents are needed, request them in writing
• Don’t overwhelm with process details; keep it concise
• Avoid using the old contact’s email for sensitive follow-ups

FAQ

Related templates

• Invoice reminder email to new AP contact
• Accounts payable follow-up email
• Vendor setup missing info email
• AP new contact introduction email template
• No response follow-up email