Large Invoice Payment Reminder Email Templates

Large invoices often stall in approvals, not intent. Use these templates to escalate politely, surface blockers, and secure either payment today or a scheduled payment date.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and total {{Amount}} (state it clearly)
• Due date {{DueDate}} and current status (due/overdue)
• Request the scheduled payment date (not just “processing”)
• One pay link {{PayLink}} as the primary action
• Reply request by {{ReplyByDate}} and a reachable {{Phone}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Send the first large-invoice reminder on the due date or 1–2 days after if unpaid
• If no reply in 24 hours, send one short bump in the same thread
• Call the next business day and request the scheduled payment date
• If they won’t commit, set a written deadline using {{DeadlineDate}}
• After {{DeadlineDate}}, move to your escalation step consistently

Best practices / common mistakes

• Do: ask for the scheduled payment date (the only answer that matters)
• Do: keep the message short enough for leadership to read fast
• Don’t: accept “approved” without a payment date
• Don’t: introduce multiple links or multiple actions
• Do: route to the approver or AP owner if your contact can’t confirm scheduling

FAQ

Related templates

• Accounts payable status check email
• Accounts payable phone script unpaid invoice
• Third notice overdue invoice email
• Final demand payment email deadline