Vendor ID Request Invoice Reminder Email

If you’re not set up as a vendor, invoices don’t get scheduled. Use this to request the vendor ID/setup status and get a clear payment timeline.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Due date {{DueDate}} and note: vendor setup may be pending
Ask: vendor ID (if assigned) or setup completion date
Ask: who owns vendor setup in AP
Reply-by date {{ReplyByDate}} and phone {{Phone}}

How to use

Copy/paste template

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}.

Can you confirm whether vendor setup is complete for {{Company}} and provide either:
- our vendor ID (if assigned), or
- the expected setup completion date?

Once complete, please confirm the date payment will be scheduled. If immediate payment is possible, here’s the link: {{PayLink}}.

Please reply by {{ReplyByDate}}.

Thanks,
{{YourName}}
{{Company}}
{{Phone}}

Follow-up plan + common mistakes

If no reply in 48 hours, bump once asking: “Who owns vendor setup?”
Call AP and request the setup owner and target completion date
When you send documents, ask for confirmation and next scheduling date
Don’t let “in progress” linger without a target date
Avoid mixing issues—keep this thread only about setup + scheduling
If setup drifts, set {{DeadlineDate}} and escalate

FAQ

It’s an internal identifier AP uses to process payments. Without vendor setup, invoices often can’t be scheduled.