Accounts Payable Remittance Request Email Template

When funds are received without matching remittance info, reconciling payments becomes difficult. Use this email template to professionally request remittance advice from AP, ensuring every transaction is clearly documented.

When to use / when to send

Checklist / what to include

• Date and amount received (from your bank)
• Request for remittance advice or payment breakdown
• Refer to your business name + company context
• Ask for invoice numbers/credits the payment covers
• Contact info for clarification

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no breakdown after 1–2 days, call AP directly and reference your payment line
• Don’t guess what the payment covers—get it in writing
• Never delete unidentified payments—keep a holding file
• Reply to their remittance with your mapped invoice reference
• Don’t use this email for payment requests or past due invoices

FAQ

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