Invoice Reminder Email Templates to Accounting / AP

When payments stall, the fastest fix is often emailing the right department. Use these templates to reach Accounting/AP, confirm invoice status, and secure a scheduled payment date.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}}
• Due date {{DueDate}} and request for current status
• Ask for the scheduled payment date explicitly
• Offer pay link {{PayLink}} if they can process immediately
• Request reply by {{ReplyByDate}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Email Accounting/AP as soon as your contact can’t confirm scheduling
• If no reply in 24–48 hours, send one short bump
• Call and ask for the scheduled payment date and the blocker (if any)
• Fix missing info the same day and request the updated scheduled date
• If no date is provided, set {{DeadlineDate}} and escalate

Best practices / common mistakes

• Do: ask for the scheduled payment date, not generic “status”
• Do: keep the email operational and short
• Don’t: add multiple unrelated requests in the same message
• Don’t: wait weeks to reach AP—routing delays are common
• Do: include {{PayLink}} so they can resolve immediately

FAQ

Related templates

• Accounts payable phone script unpaid invoice
• Vendor setup missing info email
• Payment confirmation request email
• Second notice overdue invoice email