AP Invoice Processing Status Update Template

If you're waiting for an invoice to reach payment, use this AP invoice processing status update template to check progress and confirm next steps.

When to use / when to send

• The invoice has been submitted with all required details.
• No confirmation of processing from AP after 2-3 business days.
• Prior reminders have gone unanswered.
• You need to verify invoice status before escalating.

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}} clearly listed.
• Date invoice was first submitted (for context).
• Direct question: Has this invoice been processed or queued?
• Expected payment run date, if available.
• One pay link: {{PayLink}} for convenience.
• Reference to "AP follow-up after payment run" for more details.

Copy/paste template

How to use this template

• Send after two business days without AP confirmation.
• Be clear it’s a status check, not a deadline demand.
• If no reply in 24 hours, escalate using phone script or CC AP manager.

Recommended timing / follow-up plan

• Send 2–5 days after invoice submission if no status provided.
• If AP replies, confirm processing and follow up for the payment run date.
• If no reply, resend once and consider moving to AP call.
• Review "Accounts payable follow-up after payment run day" template next.

Best practices / common mistakes

• Always include all invoice details to avoid delays.
• Use clear subject lines (see "accounts-payable-invoice-subject-lines").
• Confirm who will process the invoice, not just "it’s with AP".
• Do not request payment if processing is still pending.
• Keep it short—AP teams prefer direct status questions.

FAQ

Related templates

• Accounts payable follow-up after payment run day
• Accounts payable follow-up email
• Accounts payable phone script unpaid invoice
• Accounts payable confirmation request email template
• Accounts payable invoice subject lines