Temporary Acceptance Certificate Missing Before Interim Balance Payment Email Template

Use this page when an interim balance or milestone payment is delayed because the buyer says the temporary acceptance certificate, provisional acceptance certificate, or partial handover signoff still has not been issued. This is different from final closeout payment. The specific business problem is that the work has reached the agreed stage for a release of funds, but the payer is withholding payment until temporary acceptance is documented. Your email should ask whether the temporary acceptance certificate is the only remaining blocker, whether the relevant scope is already complete and usable, what defects or punch items are still preventing issuance, and whether the interim payment will be released as soon as temporary acceptance is signed. The outcome you want is to tie the delayed cash to one named acceptance step instead of letting the buyer keep the project in a vague not-yet-accepted status. It is commercially strong because contractors are often left carrying financing costs on work that has effectively been accepted in practice but not documented formally enough for payment.