Matching Funds Not Documented Before Grant Payment Email Template

Use this page when the buyer says your invoice cannot be paid because required matching funds, co-funding, or counterpart-financing evidence has not been documented yet. This is different from general grant approval delay. The funding program may already exist, but the buyer is telling you its own contribution, partner contribution, or required match has not been formally evidenced in the file, so payment cannot be released. Your email should ask whether the invoice is otherwise approved, what matching-funds document is still missing, who owns that confirmation, and whether payment can proceed once the funding match is formally recorded. The outcome you want is to turn a vague co-funding explanation into a named documentation task with timing. It is commercially strong because suppliers often get trapped behind internal funding conditions that do not change the fact that the work is delivered and the invoice is already commercially due.