Construction Overdue Invoice Reminder Email Templates

Construction payments often stall due to approvals, pay apps, and PO matching. Use these templates to get the right owner, confirm what’s missing, and lock a scheduled payment date.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}}
• Due date {{DueDate}} and that it remains unpaid
• Ask what is needed to approve/release payment (PO, pay app, sign-off)
• Request the scheduled payment date once approved
• Pay link {{PayLink}} plus reply request by {{ReplyByDate}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Send first overdue email immediately after you suspect a workflow block
• If no reply in 24–48 hours, send one short bump
• Call and ask for the exact blocker and the scheduled payment date
• Fix missing documentation same day and request the updated schedule in writing
• If still no date, set {{DeadlineDate}} and escalate

Best practices / common mistakes

• Do: ask for scheduled date, not vague status
• Do: make it easy to forward internally (short and factual)
• Don’t: assume the project contact can schedule payment
• Don’t: let missing documents linger without a deadline
• Do: confirm the commitment in a recap email once you get a date

FAQ

Related templates

• PO number request payment reminder email
• Vendor setup missing info email
• Accounts payable status check email
• Accounts payable phone script unpaid invoice