Compaction Test Report Not Approved Before Final Payment Email Template

Use this page when final payment is delayed because the buyer says the compaction test report, field-density test record, or fill-compaction approval still lacks signoff. This is different from a pavement-core or concrete test page because the issue here is the acceptance of compacted fill, trench reinstatement, or subgrade preparation. The business problem is that the physical works may already be complete, but payment is still being withheld until the compaction evidence is reviewed and accepted. Your email should ask whether compaction approval is the only remaining blocker, whether all density tests have already been completed, what area or test result is still under review, and whether payment will be released once the report is signed off. The outcome you want is to move the delay onto one specific earthworks-quality record instead of broad site-closeout language.