Commissioning Report Not Approved Before Final Payment Email Template

Use this page when final payment is delayed because the buyer says the commissioning report, startup report, or system acceptance record still has not been approved. This is different from as-built documents or O and M manuals. The specific blocker is that the payer is treating successful commissioning and report approval as the final condition for release of cash. Your email should ask whether commissioning approval is the only remaining blocker, whether any test result or startup issue is still open, who owns signoff of the commissioning report, and whether payment will be released immediately once that record is approved. The outcome you want is to force the buyer to identify the exact commissioning signoff path instead of hiding behind general handover language. It is commercially strong because suppliers often complete commissioning in practice, yet the final payment remains delayed while the formal report sits unsigned inside the buyer's process.