Board Resolution Pending Payment Release Email Template

Use this page when the buyer says payment cannot be released until a board resolution, committee approval, or governing-body decision is formally passed. This is different from ordinary manager approval or fiscal authority delay. The commercial problem is that the invoice may already be recognized as due, but the buyer is tying payment to a governance event that happens outside the normal AP workflow. Your email should ask whether the board action is mandatory for payment or only for a related contract matter, when the next meeting or written resolution is scheduled, whether the invoice is otherwise ready to pay, and whether interim settlement is possible before the formal resolution lands. The outcome you want is to force a real release timetable around a governance blocker that could otherwise remain vague. It is commercially strong because board-dependent payment delays often affect large invoices and can create long, costly gaps after the supplier has already performed.