Balancing Report Signoff Missing Before Final Payment Email Template

Use this page when final payment is delayed because the buyer says the balancing report, TAB signoff, or system balancing acceptance record still has not been approved. This is different from a chiller-performance or general HVAC commissioning issue because it focuses on the formal acceptance of balancing results across the installed system. The commercial issue is that the system may already be operating, but the payer is still withholding cash until the balancing documentation is accepted as complete. Your email should ask whether the balancing report signoff is the only remaining blocker, whether testing and adjustments were already performed, which consultant still has to review the report, and whether payment will be released once the balancing record is signed. The outcome you want is to narrow the delay to one TAB approval item rather than letting the buyer rely on generic mechanical-performance language. It is commercially strong because balancing signoff often becomes the last administrative hold on final payment for MEP contractors.