As Built Documents Approval Missing Final Payment Email Template

Use this page when final payment is delayed because the buyer says the as-built drawings, record set, or final documentation package still has not been approved. This is different from a technical report signoff. The specific blocker is that payment is being tied to acceptance of the final record documents that prove how the delivered work was completed and documented. Your email should ask whether as-built approval is the only remaining blocker, whether any specific document or markup is still outstanding, who owns signoff of the record package, and whether payment will be released once that approval is issued. The outcome you want is to convert a broad documentation delay into a concrete approval step with responsibility and timing. It is commercially strong because suppliers often complete the work and submit the record set, yet the last payment remains stalled while document approval lags behind operational completion.